Hosting an event comes with so many responsibilities – some of which you may not even be prepared for yet. You have to seek out the perfect venue, rent equipment, plan on catering, book security, and other services. It can be even more complicated than it seems. This post helps you list Important Questions you should ask your event manager before hiring them
Many people prefer hiring event managers to plan and manage their events, which is actually the best choice you can make. You may think you are spending extra to hire an event manager but you are actually in one way or another saving yourself the costs of trial and error.
As event managers, we have the experience and knowledge of what it takes to plan a successful event. You don’t even need to worry after booking the service of an event manager as they can handle the rest from there.
However, hiring an event manager may not be as simple as it seems. You need to go for the best service so your event comes out the best way you can possibly imagine. To find the best event manager for your event, there are some tips you will find very helpful.
We will be discussing these tips in this article. Let’s dive right in!
Ask your Event Manager these questions before hiring them
When you come across an event manager, there are certain questions you should ask them in order to be sure they are capable of handling your event. Whether you have heard of them on the internet, social media, billboards, or even from a friend, these questions are very important.
So what are these questions you should ask event managers before hiring them? Let’s find out.
What services do you offer?
Event managers offer a wide range of services and you must know what these are before hiring them. You may come across event managers that offer limited services, and this may influence the outcome of your event. Know the services they offer and if you will need to outsource other services or if they will do that on your behalf.
What kind of events do you plan?
Experience is quite important when it comes to the event industry. Some managers are only familiar with types of events and have little to no experience in other types. If you can, ask your event manager if they have planned an event similar to yours and make an inquiry about how it turned out.
What is included in your fee?
Some event managers write excessive quotations with the intent of exploiting innocent clients. Make it a priority to ask for the breakdown of every item included in your fee before making your reservations. Find out exactly what you will get for the money you are paying and what will cost you extra.
In some cases, event managers include backup plans in their quotations, just in case of an emergency. This contingency fee may be refundable or not, but it is a great way of assessing how reliable an event manager is.
Who will work on the event?
Although not necessary, some clients inform event managers that they want to meet with their team before the event kicks off. This is a way of knowing who will be working at the venue and getting yourself aware of what’s going on as the host. So yes, you should ask your event manager this question too.
How much time will you need?
If it is possible, clients may need to consult with event managers first before fixing dates for their events. Your event manager should be the one to tell you the best time to host your event after they have considered a number of parameters.
Depending on the type and how big the event will be, your event manager may need a lot of time to plan it. Another factor that will influence how much time the event manager needs is the number of projects they are working on at the time.
How do you choose an Event Venue?
I believe choosing an event venue should be done by the client and event manager. As the client, you should have an idea of how you want your event to be, while your event manager will be able to advise you on what suits your event best.
Ask your event manager how they choose their event venues and the factors they consider when making their decision. It may include venue availability, capacity, location, and many more.
How do you manage the event budget?
This is probably the most important question you should ask your event manager before hiring them. However, you should save it for the last since it will involve negotiation of the fees your event manager will charge to your account.
Several moving parts of an event are determined by your budget. Therefore, you should make sure that you ask your event manager how they plan on managing your budget, this will put your mind at ease as you know exactly where your money is being spent.
A common misconception between clients and event managers is that if the client gives too much away, they could do themselves out of a deal, however, it’s quite the opposite. By knowing the budget, both parties could save themselves lots of time in the long run. Your event manager can evaluate your budget and your requirements.
If you have a tighter budget, they can recommend what is achievable whilst still delivering a high standard of event.
Final Thoughts
There are hundreds of thousands of event management companies in Nigeria, but the fact is that only a few of these companies are trustworthy and reliable. You can easily conclude which of these event planners are the best around by checking out their reviews — they don’t lie.
You can proceed to our website and find out what our past clients have to say about Buflus Events and our services. We gave them an event that their guests talked about for months and they all loved it.
If you also want to host an event that will get people marveling at how grand it is, reach out to Buflus Events to book yourself a spot. Trust us to get a reply as soon as you reach out to us. We won’t keep you waiting to bring your dream event to reality.